Management

President

Honorary President

Prof. dr. h.c. Radu E. SESTRAȘ

Secretary SHST

Vice-Presidents

Auditor:

Prof. Dr. Cristina Bianca POCOL

Primary Accounting Officer

Secretariat/Personnel Records

Senior Lecturer Dr. Andreea ANDRECAN

Dr. Ing. Adriana Daniela BACIU

Organization and structure of the society

The management and functional structure of the SHST association is as follows:

a) The General Assembly,

b) The Board of Directors,

c) The Auditor.

Based on the decision of the Board of Directors, the association shall establish within its structure functional departments in various fields of activity, depending on the needs imposed by the development of the association’s activities.

A. The General Assembly

The General Assembly is composed of all members of the association. The right to vote is granted to founding members and active members with their dues paid up to date.

General Assemblies are ordinary and extraordinary.

The Ordinary General Assembly is convened once a year.

The Extraordinary General Assembly is convened whenever the need arises, at the proposal of the Board of Directors or at the written request of at least one-third of the active members. In the latter case, the President or their deputy shall be obliged to convene the Extraordinary General Assembly within a maximum of 21 calendar days from the date of the written request.

The date on which the meetings will take place and their agenda shall be communicated in writing, electronically, or by telephone to all members at least 15 days before the set deadline.

In the Ordinary General Assemblies, the issues proposed on the agenda by the Board of Directors, or by those who requested the convening of the Ordinary General Assembly, shall be discussed.

If at least 1/3 of the active members of the association wish to submit other issues for discussion at the General Assembly beyond those announced in the notice, they shall be included in the agenda.

The Ordinary or Extraordinary General Assemblies are convened and presided over by the President, or in their absence, by the deputy designated by the President.

The Ordinary General Assembly is legally constituted if at least half plus one of the total members with voting rights are present.

In the event that, on the scheduled date, the required number of active members is not present, the General Assembly shall be held on a later date, with the same agenda, and shall be legally constituted regardless of the number of members present.

The Extraordinary General Assembly is legally constituted if at least 3/4 (three quarters) of the total number of members with voting rights are present. If the quorum conditions are not met at the first convocation, a second convocation shall be held, applying the provisions of the Ordinary General Assembly.

The resolutions of the General Assembly, except those relating to the amendment of the Statute and the dissolution of the association, shall be adopted by a simple majority of the votes of members with voting rights.

Members with voting rights may be represented at the General Assemblies by proxy handed to another member with voting rights. A member with voting rights may represent a maximum of five other members with voting rights.

Legal persons vote through their legal representatives, or persons mandated by them, provided they have paid their dues up to date, in accordance with the provisions of Art. 19 of the present Statute.

The duties of the General Assembly are:

a) Discusses and approves the annual report of the Board of Directors.

b) Discusses and approves the draft budget of revenues and expenditures for the following year, as well as the budget execution for the previous year, based on the report of the Auditor or, as applicable, the Audit Committee.

c) Approves the Regulations on the organization and operation of the association.

d) Decides on the exclusion of members.

e) Elects the honorary members of the association.

f) Elects the members of the Board of Directors.

g) Approves the amount of member dues proposed by the Board of Directors.

h) Ratifies the admission of new members.

The duties of the Extraordinary General Assembly are:

a) Decides on the amendment of the Statute.

b) Decides on the dissolution of the association.

Election General Assemblies are held at five-year intervals.

B. Board of Directors

The Board of Directors is the governing body of the association, which operates between General Assemblies.

The Board of Directors is composed of the President, vice-presidents, the secretary, and the auditor of the society. The members of the Board of Directors are elected at the Election General Assembly, in a number of seven, for a period of five years.

The Honorary President and honorary members have the right to participate in the meetings of the Board of Directors, contributing to the improvement of management, the directions of activity, and the promotion of the interests and image of the society.

Vacancies arising in the Board of Directors shall be filled by co-optation approved by the Board of Directors, upon the proposal of its members.

Co-optations shall be subject to ratification by the first General Assembly. Until ratification, the co-opted member enjoys all the duties of elected members.

The Board of Directors shall assign duties to its members for the coordination of activities in various fields or, as applicable, the Specialized Departments, and shall appoint a secretary of the Board of Directors.

Representative personalities from the scientific, cultural, and social spheres may be part of the honorary governing structures of the association.

The Board of Directors shall be convened at least once per quarter, or whenever deemed necessary, or at the request of one-third of its members.

Notices for the meetings of the Board of Directors shall be issued in writing by the President or their deputy, at least eight working days before the date of the meeting.

Meetings of the Board of Directors are valid in the presence of a majority (half plus one) of the total number of members. Decisions are taken by a simple majority of the votes of those present with voting rights.

Meetings of the Board of Directors are chaired by the President or their deputy.

The duties of the Board of Directors are:

a) Implements the resolutions of the General Assembly and the measures approved by it.

b) Manages the current activities of the association.

c) Elects the President, the Honorary President, and the Auditor or, as applicable, the members of the Audit Committee.

d) Establishes measures for the development of the association’s activities, the diversification of services provided to members, and rules on matters of major interest.

e) May request audits by the Auditor or, as applicable, the Audit Committee regarding the management of the association.

f) Appoints the association’s representatives in the management of bodies to which the association has been co-opted.

g) Approves the organizational chart and the Staffing Plan of the association.

h) Establishes the action plan, the technical and organizational measures, and the priorities required by the implementation of the strategy for supporting the interests of disadvantaged and disabled persons.

i) Establishes the duties of department coordinators.

j) Approves the establishment or affiliation of county-level organizations, with or without legal personality.

k) Approves the association’s affiliation with national and international scientific and professional organizations, societies, and associations.

l) Approves the cooperation agreements and protocols of the association with similar organizations domestically and abroad.

m) Reviews the annual report on the association’s activities, the strategy and activity plan for the following year, the financial statements, the budget execution, and the revenue and expenditure budget, which shall be submitted for discussion by the General Assembly.

n) Reviews membership applications.

o) Decides on the exclusion from the association’s records of those members who fall under the provisions of Art. 23 of the Statute.

p) Issues directives regarding the audit of management.

In urgent cases, under the signature of the President, the Board of Directors may perform any acts or interventions for the purpose of defending the general interests of the union’s members, provided that the decision is subsequently ratified by the General Assembly.

C. The President

The President of the SHST society is elected by the Board of Directors from among its members.

The President has the following duties:

a) Monitors the fulfillment of the duties of the General Assembly and the Board of Directors;

b) Chairs the General Assemblies and the meetings of the Board of Directors;

c) Represents the association in court, before authorities, and before third parties, both domestic and international.

d) Appoints Department Heads and activity coordinators.

e) Grants authority to represent the President’s duties to one of the Vice-Presidents for limited periods of time, as deemed necessary.

f) In cases of urgency, may sign documents and interventions for the purpose of safeguarding the general interests of the association, subject to subsequent ratification by the Board of Directors.

D. The Vice-Presidents

The Association has five vice-presidents elected by the General Assembly as members of the Board of Directors.

The duties of the vice-presidents are established by the General Assembly and the Board of Directors.

They support the President in carrying out the decisions of the General Assembly and the Board of Directors.

They participate alongside the President in the preparation of the annual report.

E. Specialized Departments

For the development of the various sectors of society, specific to horticulture and forestry, as well as to ensure an efficient service system for the members of SHST, Specialized Departments shall operate within the association, headed by Department Heads appointed by the Board of Directors.

The Specialized Departments are established by the Board of Directors.

Any other active member of the association has the right to attend the meetings of the Specialized Departments, without voting rights.

G. The Auditors’ Committee

The Ordinary General Assembly elects auditors for a term of three years. Until the association has fewer than 100 members, it shall have a single auditor; once the number of members exceeds 100, the association shall have an auditors’ committee composed of three persons, at least one of whom is a certified expert. They verify the financial operations and the accounts of the management annually, or whenever requested by the Board of Directors, under the signature of the President.

The Auditors’ Committee presents to the Ordinary General Assembly a report for the discharge of the President and the Board of Directors.